Question from the English : Email reading test

Email 1 :

From: Nick <[email protected]>
To: Jean Dupont <[email protected]>
Cc: IT Team <[email protected]>
Subject: Issues with Daily Data Processing Task

Hi Jean,

I hope you're doing well. I wanted to bring to your attention a critical issue we've been facing with our daily data processing task. Currently, the task is taking more than 24 hours to complete, which is causing significant delays and overlaps with the next day's processing. This has led to data inconsistencies and increased load on our servers.

Here are the main problems we're encountering:
1. The daily processing task starts overlapping with the next day's task, creating a continuous backlog.
2. Users are experiencing delays in accessing updated data, which affects their ability to make timely decisions.
3. The increased load on our servers is causing performance issues, leading to slow response times and occasional downtimes.

We need to address this issue urgently to ensure the efficiency and reliability of our system. I propose that we optimize the processing algorithm and consider distributing the task across multiple servers to reduce the processing time.

Could we schedule a meeting to discuss potential solutions and prioritize this task?

Best,
Nick

Email 2 :

From: Jean Dupont <[email protected]>
To: Nick <[email protected]>
Cc: IT Team <[email protected]>
Subject: Re: Issues with Daily Data Processing Task

Hi Nick,

Thanks for bringing this to my attention. I understand that the task taking more than 24 hours to complete is problematic. However, could you explain why this is a critical issue for our operations? Are there any immediate impacts we need to be aware of?

Best,
Jean

Email 3 :

From: Nick <[email protected]>
To: Jean Dupont <[email protected]>
Cc: IT Team <[email protected]>
Subject: Re: Issues with Daily Data Processing Task

Hi Jean,

Certainly. The key reasons why this is a critical issue are:

1. **Overlap and Backlog:** When the current day's processing task overlaps with the next day's task, it creates a continuous backlog. This means we never have a clean state to start the next day's processing, which compounds the problem over time.

2. **Delayed Data Availability:** Users rely on the updated data for their daily operations and decision-making. Delays in processing mean they do not have access to the latest data when they need it, which can hinder their ability to make informed decisions promptly.

3. **Increased Server Load and Performance Issues:** The continuous high load on our servers due to overlapping tasks leads to slower response times and can even cause downtimes. This affects the overall performance of our system and the user experience.

To maintain the reliability and efficiency of our system, we need to ensure that our daily data processing task completes within the same day. Optimizing the algorithm and distributing the task across multiple servers could be effective solutions.

Best,
Nick

Why does Nick think daily treatment lasting more than 24 hours is problematic?